Last updated: 19 July 2026
TerraExpense ("the App") is a purchase requisition and expense approval management application. This policy explains what information the App collects, how it is used, and how it is protected.
Account information: name, email address, role (e.g. Requester, Approver, Admin), and department/site assignment, as provided by your organization's administrator when your account is created.
Purchase and expense data: purchase requests you submit, line items, vendor quotations, approval decisions, and any bills or supporting documents you upload against approved requests.
Authentication data: login credentials (stored as a securely hashed password, never in plain text) and session tokens used to keep you signed in.
We do not collect location data, contacts, camera/microphone access beyond what's needed to attach a document, or any data unrelated to the purchase/expense workflow.
Data is stored in a managed cloud database and transmitted exclusively over encrypted HTTPS connections. Passwords are never stored in plain text. Access to your organization's data is restricted to users within your own organization, based on your assigned role.
We do not sell your data. We do not share your information with third parties for advertising or marketing purposes. Data is only visible to other users within your own organization, as permitted by your role.
Your data is retained for as long as your account is active with your organization, to preserve the audit trail required for expense accountability. To request deletion of your account or data, contact your organization's administrator, or reach us directly at the contact below.
TerraExpense is a workplace/institutional tool and is not directed at, or knowingly used by, children under 13.
We may update this policy from time to time. Material changes will be reflected by updating the "Last updated" date above.
For questions about this privacy policy or your data, contact: nutan.prakash786@gmail.com